Setting up Exhibit Booth Prices

To sell booths to exhibitors, booth price(s) must be set up for each booth. If an exhibit is flagged as “public” but no booths have active prices, visitors to the exhibit will receive an error message when attempting to purchase a booth.

To streamline the setup process, re:Members AMS allows you to group booths into Booth Spaces A booth space is a set of parameters that can be applied to a group of booths. In this way, staff can create parameters for booth spaces in just one location, without the need to configure the same parameters in each booth, one at a time..

Example: An exhibit contains a booth space type named "MVP," which includes 100 booths with the dimensions of 10' long by 10' wide. The booth space "10x10" also contains the prices applicable to these booths, and other settings applicable to all 100 booths.

Configuring Booth Space Prices

1. In the Exhibit Record, click the Planning tab > Booth Spaces menu option.

2. In the booth list, locate the booth space type to edit. If a .dwg file was imported, one or more booth spaces will already be listed. Staff can also manually create new booth space types.

3. Click Edit next to the booth space type to open the Booth Space Record.

   1. Click the Prices tab

      1. Click Add New Price and set up a price for the booth of this space type.

      2. If necessary, create other prices for the booth (members-only, etc.).

   2. If booths of this type should be purchasable by non-staff users, ensure that the Is Public check-box in the Booth Space Record > Details tab is selected

   3. In the Booth Space Record, click the linked exhibit at the top of the record to return to the Exhibit Record.

Copying Booth Space Prices

Once the price for one booth space is created, that price can be copied across other booth spaces for that exhibit.

1. Navigate to the Exhibit Record > Planning tab > Booth Types.
2. Click Copy Booth Type Prices. The Copy Booth Type Prices window will pop up.
   1. From the drop-down list, select the Booth Type to Copy From.
   2. Two options are available:
      • Copy to all Booth SpacesCopy prices in the selected booth space to all other booth spaces.
      • Copy to Specific Booth SpacesCopy prices in the selected booth space to one or more booth spaces, which you specify in the lookup field.
        If this option is selected, use the Find Booth Space to Copy To to look up the booth space the price should be copied to. Repeat this process until all spaces the price should be copied to are selected.
   3. Click Copy Booth Space Prices.